Job Category/Programme: Administrative
Description
Nanyang Academy of Fine Arts (NAFA), University of the Arts Singapore, an esteemed arts institution with a global reputation seeks an administratively strong Assistant Executive Officer (1-year contract) at our General Administration, Finance Office.
Roles and Responsibilities
In this pivotal role within the General Administration function, you will support the smooth day-to-day operations of administrative and procurement services across the organisation. You will play a key role in ensuring efficient frontline services, financial processes, and administrative coordination, contributing to a well-organised and responsive operational environment.
The key responsibilities of the incumbent include managing the reception counter and handling public telephone and walk-in enquiries, while maintaining the overall upkeep of the reception area. You will support procurement and vendor management processes, including preparing Purchase Requisitions, Purchase Orders, and Payment Vouchers, processing invoices, tracking approvals, liaising with suppliers, and ensuring compliance with procurement policies. You will also oversee mail and courier operations, ensuring timely sorting and distribution of incoming and outgoing correspondence across campuses.
In addition, you will coordinate hotel accommodation arrangements for guests and artists-in-residence, including rate negotiations and payment processing, and manage administrative duties such as name card printing and preparation of payment vouchers for utilities, subscriptions, and services. You will support vendor performance tracking and undertake other ad-hoc responsibilities as assigned by the supervisor to ensure the overall effectiveness of the Finance and administrative functions.
Requirements
- You should possess minimally a Diploma in Business Admin, Finance, or a related discipline.
- Proficiency in Microsoft Office applications is required, with experience in accounting software considered an added advantage.
- To excel in this role, you should be meticulous with a strong attention to detail and the ability to manage tasks accurately.
- A team player with good communication and interpersonal skills to collaborate effectively with stakeholders is essential.
- The ability to demonstrate a systematic and responsible approach to work, with the ability to maintain accuracy in financial and administrative processes.
Application Closing Date:
Application Details
Please forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries, together with a non-returnable photograph to:
Human Resources Office
Nanyang Academy of Fine Arts
80 Bencoolen Street,
Singapore 189655
Fax: 6336 8663
Email: [email protected]
We regret to inform that only shortlisted candidates will be notified.