Gallery Administrator, Art Galleries

Job Category/Programme: Administrative

Roles and Responsibilities

  • Liaise with artists during the planning and execution of exhibitions, such as gathering artwork submissions, arranging logistics for delivery of artworks to the gallery, etc.
  • Work closely with team members to coordinate vendor services for various projects.
  • Work with internal and external stakeholders on the publicity and marketing of exhibitions and projects as well as the associated administrative duties.
  • Coordinate exhibition openings with various vendors including caterer, photographer, videographer, security guards, and manpower to set-up the venue.
  • Maintain post-exhibition archives of event photos, media coverage, mailing list and data (e.g. feedback, visitorship figures, photo documentation of publicity banners).
  • Manage and facilitate the office and operations through maintenance of its supplies and resources, coordinating team needs and requests.
  • Ensure timely processing of paperwork, such as quotations, purchase orders, invoices and claims.
  • Perform other ad hoc duties as required in the role and function to support exhibitions and ISEAA projects.


  • Minimum Degree in Arts & Humanities subjects (Philosophy, Literature, Southeast Asian Studies).
  • Minimum 4-5 years of relevant working experience, of which 2 years should be in a museum environment.
  • Good knowledge of the local and international arts scene.
  • Working knowledge in Southeast Asian languages will be advantageous.
  • Must be IT-savvy. Relevant experience in creating content for social media will be advantageous.
  • Must be a team-player with good administration and organisation skills.
Application Closing Date: 26 June 2022

Application Details

Please forward your detailed resume in MS Word format only, stating full details of qualifications, experience, current and expected salaries, together with a non-returnable photograph to:

Human Resources Office
Nanyang Academy of Fine Arts
80 Bencoolen Street,
Singapore 189655
Fax: 6336 8663
Email: [email protected]

We regret to inform that only shortlisted candidates will be notified.