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| Name |
| 1 |
This Society shall be known as the Club NAFA (hereinafter referred to as the Club) |
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| Places of Business |
| 2 |
Its place of business shall be at 80 Bencoolen Street Singapore 189655 or at such place or places as the Management Committee shall decide, subject to the approval of the Registrar of Societies. The Club shall carry out its activities only in places and premises which have the prior written approval from the relevant authorities, where necessary. |
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| Objectives |
| 3 |
Its objective are : |
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i) |
To promote friendship, understanding and cooperation amongst its members; |
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ii) |
To promote physical, recreational, cultural and general well-being of its members; |
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iii) |
To assist in every way possible the development of the Nanyang Academy of Fine Arts; and |
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iv) |
To promote and/ or assist generally in charitable activities. |
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| Membership |
| 4.1 |
Existing and former NAFA Council members, NAFA staff and alumni are eligible for Ordinary Membership. All new applications for Ordinary Membership shall be proposed by one existing member and seconded by another existing members and submitted to the Management Committee in the prescribed form for consideration. Upon approval of the Management Committee and upon payment of entrance fee and subscription fee, the applicant shall become an Ordinary Member of the Club. Ordinary members who are at least twenty (21) years of age shall have the right to vote and to hold office in the Club. |
| 4.2 |
Honorary members are by invitation of the Management Committee. NAFA staff who have served for more than 15 years are eligible to become Honorary members. An Honorary member shall have no right to vote or to hold office in the Club. |
| 4.3 |
Any person who is supportive towards the cause of NAFA and likely to make financial contribution shall be nominated and approved by the Management Committee to become Honorary Adviser of the Club. An Honorary Adviser shall have no right to vote or to hold office in the Club. |
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| Entrance Fees, Subscriptions and Other Dues |
| 5.1 |
For Ordinary Members, the entrance fee shall be $50.00 payable within two (2) weeks after the approval of membership by the Management Committee and in default of which the membership may be cancelled by order of the Management Committee. |
| 5.2 |
The annual subscription of member shall be $24.00 and shall be payable within the month of January of each calendar year, provided that in the case of a newly admitted member, the annual subscription shall be payable within two (2) weeks after the approval of the membership by the Management Committee and in default of which, his membership may be cancelled by order of the Management Committee. |
| 5.3 |
If member falls into arrears with his subscription or other dues he shall be notified immediately by the Management Committee . If he fails to settle his arrears within two weeks after thus notified, the President may order that his name be posted on the Club notice board and that he be denied the privileges of membership until he settles his account. If he falls into arrears for more than three consecutive months, he will automatically cease to be a member and the Management Committee may take legal action against him provided that they are satisfied that he has received due notice of his debts. |
| 5.4 |
There shall be no entrance fee and subscription fee for Honorary Members and Honorary Advisors. |
| 5.5 |
Any additional funds required for special purposes may only be raised from members with the consent of the general meeting of the members. |
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| General Meeting |
| 6.1 |
The supreme authority of the Club is vested in a General Meeting of the members. The President or in his absence, the Vice-President shall preside at the General Meeting. When both the President and the Vice-President are absent, the members present shall elect a member amongst themselves to chair the meeting. |
| 6.2 |
An Annual General Meeting shall be held in March of each year. At other times an extraordinary General Meeting must be called by the President on the request in writing of not less than 25% of the total voting membership or thirty (30) members, whichever is the lesser, and may be called at any time by order of the Management Committee. The notice in writing shall be given to the Secretary setting forth the business that is to be transacted. The Extraordinary General Meeting shall be convened within two (2) months from receiving this request to continue the Extraordinary General Meeting. |
| 6.3 |
If the Management Committee does not within two (2) months after the date of the receipt of the written request proceed to convene an Extraordinary General Meeting, the members who requested for the Extraordinary General Meeting shall convene the Extraordinary General Meeting by giving ten (10) days’ notice to members setting forth the business to be transacted and simultaneously posting the agenda on the Club’s notice board. |
| 6.4 |
At least two (2) weeks’ notice shall be given of an Annual General Meeting and at least ten (10) days’ notice of an Extraordinary General Meeting. Notice of meeting stating the date, time and place of meeting shall be sent by the Secretary to all members. The particulars of the agenda shall be posted on the Club’s notice board four (4) days in advance of the meeting. |
| 6.5 |
Unless otherwise stated in this constitution, voting by proxy shall not be allowed at all General Meeting. |
| 6.6 |
The following points will be considered at the Annual General Meeting : |
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a) |
The previous financial year’s accounts and annual report of the Committee. |
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b) |
The election of office-bearers and Honorary Auditors for the following term every alternate year. |
| 6.7 |
Any member who wishes to place an item on the agenda of a General Meeting may do so provided he gives written notice to the Secretary one week before the meeting is due to be held. |
| 6.8 |
At least 25% of the total voting membership or thirty (30) voting members, whichever is the lesser, present at a General Meeting shall form a quorum. Proxies shall not be constituted as part of the quorum. |
| 6.9 |
In the event of there being no quorum at the commencement of a General Meeting, the meeting shall be adjourned for half (1/2) an hour and should the number then present be insufficient to form a quorum, those present shall be considered a quorum, but they shall have no power to amend any of the existing rules. |
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| Management and Committee |
| 7.1 |
The administration of the Club shall be entrusted to a Committee consisting of the following to be elected at Annual General Meeting once every three years : |
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A President
A Vice President
A Secretary
An Assistant Secretary
A Treasurer
An Assistant Treasurer
Seven Ordinary Committee Members |
| 7.2 |
Names for the above officers shall be proposed and seconded at the Annual General Meeting and election will follow on a simple majority vote of the members. All office-bearers, except the Treasurer may be re-elected to the same or related post for a consecutive term of office. The term of office of the Committee is three (3) years. |
| 7.3 |
Election will be either by show of hands or, subject to the agreement of the majority of the members present, by a secret ballot. In the event of a tie, the Chairman of the meeting shall have a casting vote. |
| 7.4 |
A Committee Meeting shall be held at least once every three (3) months after giving seven (7) days’ notice to Committee members. The President may call a Committee Meeting at any time by giving five (5) days’ notice. At least half (1/2) of the Committee Members must be present for its proceedings to be valid. |
| 7.5 |
Any member of the Committee absenting himself from three (3) meetings consecutively without satisfactory explanations shall be deemed to have withdrawn from the Committee and a successor may be co-opted by the Committee to serve until the next Annual Meeting. Any changes in the Committee shall be notified to the Registrar of Societies within two (2) weeks of the change. |
| 7.6 |
The duty of the Committee is to organise and supervise the day-to-day activities of the Club. the Committee may not act contrary to the expressed wishes of the General Meeting without prior reference to it and always remains subordinate to the General Meetings. |
| 7.7 |
The Committee has power to authorize the expenditure of a sum not exceeding $500 per month from the Club’s funds for the Club’s purposes. |
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| Duties of Office-Bearers |
| 8.1 |
The President shall chair all General and Committee Meetings. He shall also represent the Club in its dealing with outside persons. |
| 8.2 |
The Vice-President shall assist the President and deputise for him in his absence. |
| 8.3 |
The Secretary shall keep all records, except financial, of the Club and shall be responsible for their correctness. He will keep minutes of all General and Committee meetings. He shall maintain an up-to-date Register of Members at all times. |
| 8.4 |
The Assistant Secretary shall assist the Secretary and deputise for him in his absence. |
| 8.5 |
The Treasurer shall keep all funds and collect and disburse all moneys on behalf of the Club and shall keep an account of all monetary transactions and shall be responsible for their correctness. He is authorized to expend up to S$100 per month for petty expenses on behalf of the Club. He will not keep more than S$500 in the form of cash and money in excess of this will be deposited in a bank to be named by the Committee. Cheques, etc. for withdrawals from the bank will be signed by the Treasurer and either the President or the Vice-President or the Secretary. |
| 8.6 |
The Assistant Treasurer shall assist the Treasurer and deputise for him in his absence. |
| 8.7 |
Ordinary Committee Members shall assist in the general administration of the Club and perform duties assigned by the Committee from time to time. |
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| Audit and Financial Year |
| 9.1 |
Two (2) members, not being members of the Committee, shall be elected as Honorary Auditors at alternate Annual General Meeting and will hold office for a term of two (2) years only and shall not be re-elected for a consecutive term. |
| 9.2 |
They : |
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a) |
Will be required to audit each years’ accounts and present a report upon them to the Annual General Meeting. |
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b) |
May be required by the President to audit the Clubs’ accounts for any period within their tenure of office at any date and make a report to the Committee. |
| 9.3 |
The financial year shall be from 01st January to 31st December. |
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| Trustees |
| 10.1 |
If the Club at any time acquires any immovable property, such property shall be vested in trustees subject to a declaration of trust. |
| 10.2 |
The trustees of the Club shall : |
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a) |
Not be more than four (4) and not less than two (2) in number. |
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b) |
Be elected by a General Meeting of members. |
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c) |
Not effect any sale or mortgage of property without the prior approval of the General Meeting of members. |
| 10.3 |
The office of the trustee shall be vacated : |
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a) |
If the trustee dies or become a lunatic or of unsound mind. |
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b) |
If he is absent from the Republic of Singapore continuously for a period of more than one (1) year. |
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c) |
If he is guilty of misconduct of such a kind as to render it undesirable that he continues as a trustee. |
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d) |
If he submits notice of resignation from his trusteeship. |
| 10.4 |
Notice of any proposal to remove a trustee from his trusteeship or to appoint a new trustee to fill a vacancy must be given by posting it on the notice board in the Club’s premises at least two weeks before the General Meeting at which the proposal is to be discussed. The result of such General Meeting shall then be notified to the Registrar of Societies. |
| 10.5 |
The address of each immovable property, name of each trustee and any subsequent change must be notified to the Registrar of Societies. |
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| Visitors and Guests |
| 11.1 |
Visitors and guests may be admitted into the premises of the Club but they shall not be admitted into the privileges of the Club. All visitors and guests shall abide by the Club’s rules and regulations. |
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| Prohibitions |
| 12.1 |
Gambling of any kind, excluding the promotion or conduct of a private lottery which has been permitted under the Private Lotteries Act Cap 250, is forbidden on the Club’s premises. The introduction of materials for gambling or drug taking and of bad characters into the premises is prohibited. |
| 12.2 |
The funds of the Club shall not be used to pay the fines of members who have been convicted in a court of law. |
| 12.3 |
The Club shall not engage in any trade union activity as defined in any written law relating to trade unions for the time being in force in Singapore. |
| 12.4 |
The Club shall not attempt to restrict or interfere with trade or make directly or indirectly any recommendation to, any arrangement with its members which has the purpose or is likely to have the effect of fixing or controlling the price or any discount, allowance or rebate relating to any goods or service which adversely affects consumer interests. |
| 12.5 |
The Club shall not indulge in any political activity or allow its funds and/or premises to be used for political purposes. |
| 12.6 |
The Club shall not hold any lottery, whether confined to its members or not, in the name of the Club or its office-bearers, Committee or members unless with the prior approval of the relevant authorities. |
| 12.7 |
The Club shall not raise funds from the public for whatever purposes without the prior approval in writing of the Head, Licensing Division, Singapore Police Force and other relevant authorities. |
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| Amendments to Constitution |
| 13.1 |
No alteration or addition/deletion to this Constitution shall be made except at a General Meeting and the consent of two-thirds (2/3) of the members present at the General Meeting, and they shall not come in to force without the prior sanction of the Registrar of Societies. |
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| Interpretation |
| 14.1 |
In the event of any question or matter pertaining to day-to-day administration which is not expressly provided for in this Constitution, the Committee shall have power to use its own discretion. The decision of the Committee shall be final unless it is reversed at a General Meeting of members. The English version is the official Constitution of the Club. |
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| Disputes |
| 15.1 |
In the event of any dispute arising amongst members, they shall attempt to resolve the matter at an Extraordinary General Meeting in accordance with this Constitution. Should the members fail to resolve the matter, they may bring the matter to a court of law for settlement. |
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| Dissolution |
| 16.1 |
The Club shall not be dissolved, except with the consent of not less than three-fifths (3/5) of the total membership of the Club for the time being resident in Singapore expressed in person at a General Meeting convened for the purpose. |
| 16.2 |
In the event of the Club being dissolved as provided above, all debts and liabilities legally incurred on behalf of the Club shall be fully discharged, and the remaining funds will be disposed of in such manner as the General Meeting of members may determine or donated to an approved charity or charities in Singapore. |
| 16.3 |
A Certificate of Dissolution shall be given within seven (7) days of the dissolution to the Registrar of Societies. |
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